Matrix
Matrix vs QuickBooks Online
QuickBooks Online is sold in tiers, with users and features added as you move up. Matrix gives every business unlimited users and every accounting feature on every plan, with a CRM and project boards built in.
Why businesses choose Matrix
- Unlimited users on every plan. QuickBooks caps users by plan, from 1 to 25.
- Inventory, projects and fixed assets on every plan. QuickBooks includes inventory and projects from Plus, and fixed assets on Advanced.
- A CRM with a sales pipeline, deals and activities, on the same contacts as your books.
- Kanban project boards for planning work sit beside the accounts.
| Capability | Matrix | QuickBooks Online |
|---|---|---|
| Users | IncludedUnlimited users on every plan | PartlyCapped by plan, 1 to 25 users |
| Pricing | IncludedPer business, never per user | IncludedPer company |
| Bank transactions | PartlyStatement import (CSV, OFX, QIF); live feeds coming | Included |
| Bank reconciliation rules | Included | Included |
| Invoices, quotes and reminders | Included | IncludedRecurring invoices from Essentials |
| Bills and supplier payments | Included | Higher plansEssentials and above |
| GST and BAS preparation | IncludedCash or accrual, with BAS workpapers | Included |
| Lodge BAS to the ATO | ComingBusiness Pro | Included |
| Payroll | Higher plansBusiness Pro: pay runs, leave, timesheets, rosters and awards; no Single Touch Payroll | Paid add-onPer-employee fee |
| Multi-currency | Included | Higher plansEssentials and above |
| Inventory | Included | Higher plansPlus and Advanced |
| Projects and job costing | Included | Higher plansPlus and Advanced |
| Fixed assets and depreciation | Included | Higher plansAdvanced only |
| CRM: pipeline, deals and activities | IncludedBuilt in, same contacts as the books | PartlyCustomer management; lead management from Essentials |
| Project boards | IncludedKanban boards for planning work | Not confirmed |
| Public API | ComingBusiness Pro | Included |
QuickBooks Online's features are from Intuit Inc.'s own website, checked on 27 September 2026. Plans and features change, so please check with Intuit Inc. before you decide. Not confirmed means we couldn't confirm it from their published information, so we make no claim either way. Spotted something out of date? Tell us and we'll fix it.
Frequently asked questions
Can I move from QuickBooks to Matrix?
Yes. Matrix's opening balances screen takes your balances and open invoices and bills at a date you choose, so you can switch at the start of a month or quarter.
Does Matrix lodge BAS and run payroll like QuickBooks?
Partly. Matrix prepares your BAS with workpapers, and lodging it straight to the ATO is coming on the Business Pro plan. Payroll is on Business Pro now — pay runs, leave, timesheets, rosters and award rates — but without Single Touch Payroll, so you report pay to the ATO another way. QuickBooks offers BAS lodgement and payroll with Single Touch Payroll.
Does Matrix limit users?
No. Every Matrix plan includes unlimited users, priced per business.
Sources
- https://quickbooks.intuit.com/au/pricing/
- https://quickbooks.intuit.com/au/payroll/
- https://quickbooks.intuit.com/learn-support/en-au/help-article/banking/set-bank-rules-categorise-online-banking-online/L0mjJl0nD_AU_en_AU
- https://developer.intuit.com/app/developer/qbo/docs/learn/explore-the-quickbooks-online-api
QuickBooks Online is a trade mark of Intuit Inc.. Matrix is not affiliated with, or endorsed by, Intuit Inc..
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